Create your first timetable

Prepare two mathematics lessons in a test timetable for class 1A and place one on Monday. Then download the timetable as a PDF.

Open Stundenwerk

Before you begin

You need a Google or Microsoft account and access to an organization, or your own test organization.
Use fictional data and a new test project, not an existing school schedule.
On mobile, open the sidebar with the icon at the top left. A large screen is easier for your first attempt.

Steps

Select Sign in with Google or Sign in with Microsoft. More about signing in and organizations.

Existing organization: Open your organization. If you received an invitation, open its link, sign in with the invited email address, and select Accept Invitation.
Your own test organization: Select Create organization, enter a name, and confirm with Create.

Already in a project? Open the project-name selector at the top of the sidebar and select All projects. More about navigation

Prepare a test project and time grid

In the project list, select Create project. Enter Demo – School year 2026/27 under Name and confirm with Create project. The new project opens.
Open Project settings → Lesson slots. If there are no rows, select Add to create the first one. For this test, the first row must be labeled 08:00–08:45; change the label if it is different. Confirm any changes with Save.

For this test, leave the other rows unchanged; slots apply to every timetable in the project. Learn more about lesson slots

Add master data

Under Resources, open each area below in turn. Select Create, fill in Alias (a short code) and Name, and confirm with Create.

Area	Alias	Name
Subjects	`MAT`	`Mathematics`
Teachers	`AB`	`Alex Brown`
Rooms	`R101`	`Room 101`

You can leave the other fields empty for this test. Master data details

Create a class timetable and lesson

Open Timetables → Overview and select Create (the plus on small screens). Enter Alias 1A and Name Class 1A, then select Create.
Open 1A in the sidebar. Until a lesson exists, this takes you straight to Lessons.
Select Create, choose Mathematics under Subject, set Total to 2, then select Create. Here, Total 2 means you can place mathematics in the grid twice.
In the lesson row, select the Assign teacher plus and choose AB - Alex Brown. Use Assign room to assign R101 - Room 101. On mobile, scroll the lesson table horizontally to the right if needed to find the room assignment.

Checkpoint: The lesson row shows Mathematics, Total 2, teacher AB, and room R101.

Place the lesson and check the PDF

Placements save automatically. A visible card does not confirm that saving has finished; reloading or closing the page can interrupt a save in progress. Read about automatic saving

Select the Timetable tab at the top. Drag MAT from the Lesson pool to Monday’s first row (08:00–08:45). The pool is to the right of the grid, or below it on narrow screens.
Check the pool: one of the two lessons (an occurrence) remains as a MAT card without a number.
Select Download, wait for Export downloaded, and open your downloaded PDF. Check that MAT, AB, and R101 appear on Monday in the first row (08:00–08:45).

Checkpoint: The card and PDF show MAT, AB, and R101 on Monday. On small screens, the card shows only the subject; tap it to check the teacher and room.

Result

The PDF shows mathematics in Monday’s first row, and one occurrence remains in the pool for later. Compare the first row with this example:

Time	Monday	Tuesday	Wednesday	Thursday	Friday
08:00–08:45	MAT · AB · R101	—	—	—	—

Download the example PDF — fictional data with two lesson slots. Compare the class, placement, and aliases. The PDF shows only the placed lesson, not the remaining occurrence in the pool. This example retains German weekday labels and the legend headings “Fächer” (subjects) and “Lehrpersonen” (teachers).

For a larger trial, use the ready-made Excel templates.

If it does not work

No organization: Ask for an invitation for school planning; your own test organization does not replace that access.
Missing option: Check that the subject, teacher, room, and timetable were created in the same project.
No MAT in the pool: Under Lessons, check that Total is greater than the number of placed occurrences.
MAT is missing from the grid or your PDF: Check the target cell and pool in timetable 1A. If the placement is missing, drag the available occurrence to Monday’s first row again and download the PDF again. If MAT is already placed correctly, do not place a second occurrence; create the export again instead.
Failed to save: Check the source cell, destination cell, pool, and your connection. Repeat only the missing move.
No download: Allow downloads for the site and check your downloads folder.